Vigiles brings together everything your volunteer fire department needs — roster scheduling, training management, equipment tracking, call logs. Built for first responders, not for IT departments.
WhatsApp for call-outs, Excel for the roster, paper forms for training records, a notebook for equipment checks… Your officers waste precious time that could be spent training or responding.
Purpose-built modules for volunteer fire departments. Real terminology, real workflows, real results.
Complete roster with certifications, contact info, and availability. Track qualifications, licenses, and training status at a glance.
Members ModuleSchedule shifts, manage availability, handle swaps. Volunteers sign up from their phones. You always know who's on duty.
Scheduling ModuleTrack certifications, schedule drills, record attendance. Automatic expiration alerts keep your department compliant.
Training ModuleLog all apparatus and gear. Schedule inspections, track maintenance, manage repairs. Nothing falls through the cracks.
Equipment ModuleRecord incidents, response times, and personnel. Build your department's history and generate reports for the township.
Calls ModuleTrack donations, manage campaigns, generate thank-you receipts. Fund that new engine or gear upgrade.
Finance ModuleGenerate comprehensive reports for department leadership — response times, call volumes, training hours, equipment maintenance history. Data-driven insights at your fingertips.
Reports ModuleAccess the platform anywhere, anytime. Firefighters check schedules, update availability, and receive alerts on the go — no desktop required.
MobileFrom the chief to the newest probie, Vigiles fits how each person actually works.
"I need department status at a glance, not scattered across 10 apps"
Dashboard shows roster coverage, expiring certs, upcoming drills, and response stats — all in one view
"Tracking 40 members' certifications in a spreadsheet is a full-time job"
Automatic expiration alerts, drill scheduling, attendance tracking, and audit-ready reports
"I spend more time chasing coverage than drilling my crew"
Shift sign-ups, swap requests, and minimum staffing alerts — all handled automatically
"I never know if I'm on the schedule until someone texts me"
See shifts, sign up from your phone, get reminders, track your own certs and training hours
Volunteers sign up for shifts from their phones. Officers see real-time availability. No more last-minute scrambles to fill the roster.
"We used to start every month with 15 open shifts and end up calling the same reliable people every time. Now volunteers sign up for what works for them, and we actually have coverage."
Every certification, every drill, every hour — all in one place. Automatic alerts before anything expires. Audit-ready records always.
"Our ISO rating improved because we could finally prove our training hours. Three years of records, organized and ready, when the evaluator walked in."
Every volunteer's contact info, certifications, availability, and response history in one place. Know your team's capabilities at a glance.
"When we respond mutual aid, I can pull up exactly who's Hazmat certified while we're en route. That used to require three phone calls."
From midnight call-outs to annual inspections, here's what changes when everything works together.
Dispatch tones out a working structure fire. The duty officer starts texting the on-call crew but two phones are on silent. He calls down the roster while the engine waits. By the time they roll, mutual aid is already on scene.
The duty roster shows exactly who's on call with confirmed availability. Push notifications reach everyone simultaneously. Members tap to confirm response. The officer sees who's coming before the engine leaves the bay.
Faster response assembly. Clear accountability. No more phone trees at 2 AM.
The state fire marshal's office schedules an inspection in 3 weeks. The training officer realizes the attendance records from last year are in a binder at the former officer's house. EMT recertification records are in a different spreadsheet. Two members' Hazmat certs might be expired.
Pull up the compliance dashboard. Every certification status, every training attendance record, every drill hour — all timestamped and organized. Export the state-required reports in one click.
Audit-ready in minutes, not weeks. No scrambling. No surprises.
Pump testing is due this month, but nobody remembers when the ladder truck's annual was done. The maintenance log is a notebook in the apparatus bay — half the entries are illegible. The aerial inspection cert can't be found.
Equipment dashboard shows every apparatus with inspection schedules, maintenance history, and uploaded certifications. Automatic reminders before any test is due. Digital checklists ensure nothing gets missed.
Every inspection on schedule. Complete maintenance history. Documentation always accessible.
| Task | Before Vigiles | With Vigiles |
|---|---|---|
| Shift coverage | Group texts, phone calls, begging the same reliable people. Find out at the last minute who's actually showing up. | Volunteers sign up online. Real-time view of coverage. Automatic alerts for open shifts. Swaps handled in-app. |
| Certification tracking | Spreadsheet updated whenever someone remembers. Discover expired certs during an audit or worse — on a call. | Automatic expiration alerts at 90, 60, 30 days. Dashboard shows department compliance at a glance. |
| Training records | Paper sign-in sheets filed in binders. Good luck finding attendance from 2 years ago when the state asks. | Digital attendance tracking. Training hours calculated automatically. Audit-ready reports in one click. |
| Equipment inspections | Notebook in the apparatus bay. Inspections happen when someone remembers. No alerts, no accountability. | Scheduled inspections with digital checklists. Automatic reminders. Complete maintenance history. |
| Response data | Paper run sheets, CAD printouts, manual tallying. Weekend project to compile basic stats for the township. | Log calls with timestamps, personnel, and outcomes. Response time analytics. Township reports generated automatically. |
| Member qualifications | Ask around. Check the old roster. Call the training officer. Hope someone knows who's Hazmat certified. | Search by qualification. See every cert, every member, instantly. Filter by availability. |
First responder data is sensitive. We built Vigiles with security as the foundation, not an afterthought.
Your data never passes through Google, Amazon, Microsoft, or Facebook. Independent infrastructure, fully controlled by us.
Servers located in the European Union, subject to GDPR — the world's most protective legislation for personal data.
Data encrypted in transit (HTTPS) and at rest on our servers. Your volunteers' personal information is protected at every step.
Complete export at any time. If you leave, we delete everything. No vendor lock-in, no data traps, no resale.
Full access to all features, no credit card required. You test, you give us feedback, we make it better.
We're building for volunteer departments, not Fortune 500 companies. Prices will remain affordable for tight municipal budgets.
No artificial limits during beta. We trust volunteer departments to use the platform sensibly — fair use.
We're a small team. We do our best, we respond quickly, but we don't promise 99.99% SLA. Real support from real people.
Early adopters get remembered. Join now and lock in founder pricing when we launch — plus direct input on features we build next.
Terms may evolve at launch — we'll always notify you in advance.
Can't find what you're looking for? Write to us at hello@communify.site
Most departments are operational in less than an hour. Create your department, import your roster from a spreadsheet, and start scheduling. We provide guided setup and can help with data migration.
Vigiles is designed to work alongside your dispatch system, not replace it. You can manually log calls after the fact to build your department's records and statistics. CAD integration is on our roadmap.
Any certification your department requires: Firefighter I/II, EMT-B/P, Hazmat Awareness/Operations, Driver/Operator, Fire Officer, Technical Rescue, SCBA, and custom certifications specific to your state or department. Each cert tracks issue date, expiration, and renewal requirements.
Yes. Vigiles supports multi-station departments. Each apparatus and piece of equipment can be assigned to a station, with station-specific inspection schedules and maintenance logs. District-level views show all equipment across stations.
You set up inspection types (daily apparatus checks, weekly SCBA tests, monthly pump tests, annual ladder inspections) with customizable checklists. Vigiles creates the schedule and sends reminders. Members complete checklists on their phones with timestamps and digital sign-offs.
Volunteers get a mobile-friendly web app — no app store download required. They can check schedules, sign up for shifts, and update their availability from any device.
Yes. Vigiles handles mixed departments well. You can track different member types, certifications, and scheduling rules for career staff vs. volunteers.
Absolutely. All data is encrypted, hosted in the EU under GDPR, and never shared with third parties. You own your data completely and can export or delete it at any time.
Yes. Each volunteer has a personal dashboard showing their certifications, expiration dates, training hours logged, and upcoming requirements. They can see exactly what they need to maintain their qualifications.
Vigiles generates standard reports for municipal reporting and ISO compliance: response statistics, training hours by member, certification status, apparatus maintenance history. Export to PDF or CSV with one click. Custom reports available on request.
Join the first volunteer fire departments on Vigiles. Full access during beta, hands-on support, and your feedback shapes the product.
🔒 No credit card · GDPR compliant · Data hosted in Europe